IRC due to difficulties with international phone calls."
Minutes of the GNOME-2.0 Coordination meeting 11 September 2001 From: Daniel Veillard To: firstname.lastname@example.org Cc: email@example.com Date: Thu, 13 Sep 2001 08:31:27 -0400 Minutes of the GNOME-2.0 Coordination meeting 11 September 2001 =============================================================== The meeting initially planned at 5pm GMT on the phone actually occured on IRC due to difficulties with international phone calls. Presents: ========= Daniel Veillard (chairing, minutes) (dropped 6:11) Sander Vesik Maciej Stachowiak (chaired once DV got disconnected) Dan Mueth Gregory Leblanc Calum Benson Jamin Gray Jeff Waugh Telsa Gwynne Kjartan Maraas (joined 5:39) Michael Meeks (joined 6:21) Regrets or missing: =================== Seth Nickell (represented by Calum Benson) Karl Gaffney Decisions: ========== - The main goal of that meeting was to build a team and split task identified by Maciej in a mail before the call. - The team has been defined, the task have been split between members - The meeting schedule has been defined, every week at least on Fridays New Actions: ============ ACTION: Jeff to send the full IRC logs to DV for the minutes => done ACTION: Sander to set up weekly phone conferences ACTION: Dan to ask John Fleck about Docs coordinator duties Discussion: =========== - collecting people on IRC after a short phone debacle - getting a temporary chair and minute taker for this first meeting => DV - presentation of the people and motivation for working on the Gnome-2.0 coordination, the following miss presentations from the people who joined late or were missing the meeting: Daniel Veillard (DV): primarilly interested in making sure that we have a process to get Gnome-2.0 out in a reasonable time frame. I can commit to administrative tasks like chairing or taking minutes, not that I feel urged to do them but to make sure there will be someone doing them. Will happilly work on other stuff if I'm confident my help is not needed Maciej Stachowiak (mjs): As far as motivation, I'd like to help get things organized and carry over some of the lessons from GNOME 1.4 and other large-scale release efforts I have seen Sander Vesik (sander): Got picked as one of two Gnome2 release co-coordinators, interested to see that there is a Gnome2 that is relatively timely, bugfree and actually works Jamin Gray (Jamin): I was one of the GNOME 1.4 Fifth Toe coordinators, and volunteered to do the same for GNOME 2. I'm interested in making it a very solid release. Jeff Waugh (jdub): Would like to assist with bugs, outreach, doing the dirty work for better developers so GNOME 2.0 rocks very hard. Greg Leblanc (greg): trying to make sure that we have binaries for GNOME, so that we can test Jody Goldberg (jody): I maintain Gnumeric and would like to help with GNOME Office and 5th Toe. Calum Benson (calum): deputising for Seth Nickell... who's hoping to beat up people about usability bugs and prioritise the ones that need fixing before we'll allow a release... Dan Mueth (muet): I plan to help out coordinating the docs and hope to help carry over some of the experience learned by GNOME 1.4 release team, along with mjs. Though not strictly minutes from the meeting, we noted at that point that Michael volunteered for the "Technical Coordinator" role and Karl for "QA Coordinator" - The list of roles identified by Maciej are available from the the release list archive them associated with their description , I will enclose a copy below since access to the archive is not public. There is 15 roles identified, and the goal is to allocate people to them accoding to: - their willingness to do it - time available - previous experience - Most of the following discussion was to check and allocate each role ending up with the following composition of the Gnome-2.0 Release Team: - Chair: Maciej Stachowiak - Secretary: Jeff Waugh - Bugmeister: Kjartan Marass and Telsa Gwynne - Project Manager: Maciej Stachowiak - Release Engineer: Sander Vesik - QA Coordinator: Karl Gaffney - Docs Coordinator: Dan Mueth (unless John Fleck want to step in) - L10N Coordinator: Kjartan Marass - Packaging Coordinator: Greg Leblanc - HI Coordinator: Seth Nickell - Technical Coordinator: Michael Meeks - Apps Coordinator: Sander Vesik - Fifth Toe Coordinator: Jamin Gray - GNOME Office Coordinator: Jody Golberg - PR Coordinator: Jeff Waugh (possibly backed up with a more formal contact) - Deciding the date/time for the next meetings, which tend to be hard considering there are people in Europe, USA (both coasts) and Australia. Those will be phone meeting hosted by Sun Microsystem and likely to be becked up by an IRC log. Daniel  http://mail.gnome.org/mailman/private/gnome2-release-team/2001-September/msg00004.html ----------- Maciej description of the Roles ------------ Some of these roles involve performing a specific function in meetings. Others cover a project-wide aspect of project management. Still others involve focusing on specific modules or groups of modules. Anyway, here are some of the roles I think are useful: Chair - Runs meetings; sends out agenda prior to meetings; makes sure agenda is covered. Secretary - Takes minutes at meetings; Makes sure they get sent out in a timely fashion. Bugmeister - Keeps track of all critical bugs for release; makes sure bugs get filed as needed; does regular bugzilla queries to identify problem areas; works with various area coordinators to ensure that specific critical bug lists are appropriately tagged in bugzilla; goes over bug lists to close duplicates and other noise bugs; keeps bugzilla's nose clean in general. Project Manager - Sends out schedule announcements and reminders; reminds maintainers to upload packages for releases; makes sure maintainers are on top of key bugs, with the assistance of the bugmeister and QA coordinator; works with maintainers of packages that are at risk of delay to ensure problems are resolved; works with release engineer to enforce freezes. Release Engineer - Does the footwork of actually staging the release packages (could be a different person for fifth toe and core release); may also write or maintain tools to help with the release project (library status web pages, tinderbox, etc); works with project manager to enforce freezes. QA Coordinator - Organizes the testing effort by providing test plans, recruiting testers, etc; ensures adequate time for QA in the schedule; reports problem areas to release team; works with bugmeister to make sure critical bugs are in bugzilla; works with project manager to ensure key bugs are given attention. Docs Coordinator - Organizes documentation effort; ensures adequate time for documentation in the schedule; works with bugmeister and project manager in the area of bugs that block the documentation effort; works to ensure libraries have complete developer docs. L10N Coordinator - Organizes localization / translation effort; ensures adequate time for localization in schedule; works with bugmeister and project manager to ensure localizability bugs are recorded and given adequate visibility. Packaging Coordinator - Organizes binary packaging effort; ensures availability of binaries for test releases; coordinates with third-party packagers. HI Coordinator - Works with maintainers, developers and the community to determine the critical release-blocking technical/infrastructure problems; works with bugmeister and project manager to ensure bugs are tagged appropriately and given appropriate visibility. Technical Coordiator - Works with maintainers and developers to determine the critical release-blocking technical / infrastructure problems with the platform; works with bugmeister to ensure these are accurately reflected in bugzilla; works with project manager to ensure they are given appropriate attention. Apps Coordinator - Like the technical coordinator but focuses on core desktop apps (especially file manager, help browser, panel, window manager and control center) and integration issues among them. Fifth Toe Coordinator - Reponsible for overall organization of fifth toe release. GNOME Office Coordinator - Reponsible for overall organization of GNOME Office release, if we decide to have one. PR Coordinator - Coordinates press releases, press coverage, etc for the release; not really needed until close to the end of the cycle. We don't necessarily need all of these roles filled, and as I said previously, people could double or triple up. I think the likely toughest role is Bugmeister so we should make sure not to overload whoever does that. Also, the area coordinators don't necessarily have to be the same as the person who is leader of the corresponding project, but should be in good communication with the project leader and have a good working knowledge of the issues. Maciej --------------------------- -- Daniel Veillard | Red Hat Network http://redhat.com/products/network/ firstname.lastname@example.org | libxml Gnome XML XSLT toolkit http://xmlsoft.org/ http://veillard.com/ | Rpmfind RPM search engine http://rpmfind.net/ _______________________________________________ foundation-announce mailing list email@example.com http://mail.gnome.org/mailman/listinfo/foundation-announce